Often times a Client may short-pay or over-pay an Invoice, Proposal or Retainer payment. In any case, applying the payment when the payment amount is different than requested will require a few extra steps which are covered below.
β
Entering a Payment when a Client Pays Less than Requested
Entering a Payment when a Client Pays Less than Requested
If a Client submits a payment for less money than was required, you can enter this amount into the system by applying it entirely to the document it was received against.
In the example below the Client issued a check for $2,000.00 for an Invoice which had a balance due of $2,398.00. This leaves a $398.00 discrepancy. Instructions for entry are below.
1. Enter a new Cash Receipt with the payment details. Then tag or check in the box to the left of the Invoice being paid. Click the underlined This Payment figure.
2. In the new window, change the amount field to equal the amount of the Payment received. Select OK to record the payment. In the example below $2,000.00 will be applied to a $2,398.00 Invoice.
3. Click on Save and then post the Cash Receipt. Once posted, the $2,000 will show as a Payment to Date with a remaining balance of $398.00 on the Invoice.
β