When entering a payment against or towards your credit card there are 4 points to always remember:
When paying the credit card, be sure to enter only the amount you intend to pay against the Credit Card at this time, unless you are paying the Credit Card balance in full
Remember to select the proper Credit Card account on the Vendor Invoice Distribution window
The Vendor needs to be the same Vendor associated with the Credit Card account Payee
Most importantly, be sure to select Check from the Pay With menu; do NOT select the Credit Card itself
1. Go to Accounts Payable and select Vendor Deposits & Invoices.
2. Click on the +Add button and select Expense/Bill/Miscellaneous.
3. On the Add Expense / Bill / Miscellaneous | Accounts Payable window, fill in the information:
Vendor: Select your credit card company from the drop down list
Invoice Number: This can be the date of the cc payment as you typically don't have an Invoice Number from your credit card bill
Invoice Date: Select the date for the cc payment
Trans. Desc.: This can be a description of the cc bill for example, Jan CC bill payment
Pay With: Select A Check
Click the Enter Hand Check/Wire Details green button and enter the check information for the cc payment
4. To add in the dollar amount of the credit card payment, click the green +Add button under the information you just entered.
5. On the Vendor Invoice Distribution [Expense / Misc.] window, select Non-project, select the credit card account No. and enter in the amount you wish to pay at this time (do NOT enter the full balance due, unless you are paying the card in full). When finished entering the information, click OK.
![Fields to fill out under Vendor Invoice Distribution [Expense/Misc.]](https://downloads.intercomcdn.com/i/o/955349654/40448b4d99c7982da6e1781e/cc+4.png?expires=1746809100&signature=8f76d6341f87d32ae396af87ba76f98592c4b42c2f44f245289414b5458c740f&req=fSUiFc13m4RbFb4f3HP0gAwHUi1vGQqLFSrqX7CX6ASvVk5Nh1pj9E%2FR2cuX%0AcG%2FJIbzdfnjCr3gQaw%3D%3D%0A)
6. Review the information entered and if needed, you can enter notes for this bill. When finished entering the information, click on Save.
7. Your bill will be shown under the New tab of Vendor Deposit & Invoices and from this page you can add more bills or edit a bill shown by clicking on the Tx. Ref. No. The next step is to post the bill which will permanently record the bill in your General Ledger Accounts. To post the bill, select the Invoice by clicking in the box to the left of the bill and clicking on Post.
