Often, a credit card may become compromised, closed, or simply no longer used. When that happens, you’ll want to remove it from active use in your system—both to avoid accidentally using an inactive card and to prevent it from appearing throughout various areas of Design Manager.
Because this account is tied to historical financial transactions, it cannot be deleted. However, it can be managed so it no longer appears in most areas of the system.
How to remove a credit card from active use
Go to the Accounts module
From the left-hand navigation bar, open the Accounting module and select Accounts to access your Account Glossary.
Open the credit card account
In the Account Glossary, locate the credit card account you want to update and click the underlined Account Number to edit it.
Make the following two changes:
1) Change the Account Type
Change the account type from Liability (Credit Card) to Liability.
This will:Prevent the account from being selected as a payment method for vendor bills
Remove it from the Credit Card module (where credit card reconciliations are done)
2) Close the account
Uncheck the “Is Open” box and enter the month the credit card account was closed. Once an account is closed, no transactions can be posted to it after the closed date.
Save your changes
Click Save to lock in the updates.
After completing these steps, you will no longer be able to pay bills with this credit card, and no new entries can be posted to it after the closed date.
If you run into any issues or have questions, please contact our support team at Support@DesignManager.com