When moving money in Design Manager, you will always start by creating a new Cash Receipt.
1. Go to Accounting in the left-hand navigation menu and select Cash Receipts. On the Cash Receipt window, click on the +Add button.
2. Complete the following fields:
Lookup By: Select Client
Total Payment Amount: Enter $0.00, when moving money, you are not receiving funds, only reallocating them
Date: Enter the date you want this transfer to be recorded as
Payment Type: It is recommended to select Cash and in the Check/Ref. No. field enter a description, for example: moving retainer. This does not affect your financials for a $0 receipt
3. Tag the Proposal, Invoice or Retainer you are pulling money from. Click the underlined “This Payment” amount and enter the amount you want to remove as a negative and when finished click on OK.
4. Tag the Proposal, Invoice or Retainer you are applying the money to. If the amount of money you are applying is different from what is shown under "This Payment", click the underlined “This Payment” amount and enter the amount to apply. This will be a positive dollar amount. When finished click on OK.
5. In the total section, the Difference must equal $0.00. This confirms that the amount being applied matches the amount being pulled. If the difference is not $0, double-check that your positive and negative amounts match. Once the difference is $0, Save the Cash Receipt.
6. In the New Cash Receipt window, go to Actions and select Post. After posting, the funds will be moved to their new location.
For additional clarification, please refer to the video below.